Administrative Assistant - Engagement Acceptance Team

Your future team

You will join a collaborative team responsible for supporting the service acceptance process across various business lines. Working closely with engagement leaders and operational teams, you will contribute to the smooth running of daily activities and help ensure our services are delivered in line with internal policies and quality standards.

The advantages of joining us

• Career growth, your way: Access training and development opportunities to build your administrative and coordination skills.
• Global impact, local connections: Work with diverse teams and contribute to engagements that impact clients in Luxembourg and beyond.
• Inclusive, flexible culture: Join a supportive environment where your ideas are valued and work-life balance is encouraged.
• Wellness and team spirit: Be part of a team that collaborates closely and supports each other’s success.
• Build your network: Interact with professionals across different service lines and expand your internal and external network.

How you’ll contribute to our success

• Provide administrative support throughout the service acceptance process and ensure internal procedures are followed.
• Handle day-to-day operational tasks, including documentation, reporting, and coordination activities.
• Act as a key contact for your team and business stakeholders (organizing internal meetings, following up on engagements, preparing daily reporting, etc.).
• Support the ongoing maintenance, update, and organization of information and documentation related to existing engagements.
• Undertake and monitor compliance-related processes, including timely review of service acceptance files, checks, and follow-up actions.

Your skills

Must have

• BAC+2/Bachelor or equivalent in administrative support, secretarial field or accounting.
• Strong analytical and organizational skills, with the ability to manage priorities and deadlines.
• Proficiency in Outlook, Excel, Word and PowerPoint; comfortable working with digital tools and documentation.

Nice to have

• Previous experience in an administrative, coordination or compliance-related role.
• Familiarity with internal control or quality assurance processes.
• Experience in a professional services or corporate environment.

Soft skills

• Autonomous, proactive and able to take initiative while collaborating effectively within a team.
• Strong interpersonal and communication skills, with a service-oriented mindset and attention to detail.
• Ability to adapt to time pressure, learn quickly, and build constructive relationships with various stakeholders.
• High level of confidentiality, discretion and professionalism in handling sensitive information.

Languages

• Fluency in English and French required.
• Any additional language is considered an asset.

Interested? Please submit your resume in English.

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With more than 2,600 employees and 98 nationalities, Deloitte Luxembourg is one of the Grand Duchy's largest, strongest and oldest professional services firms. For more than 75 years, our talented teams have been serving clients in various industries delivering high added-value offerings to national and international clients in audit and assurance, consulting, financial advisory, risk advisory, tax, and related services. Deloitte Luxembourg is part of the global Deloitte network.

Deloitte provides leading professional services to nearly 90% of the Fortune Global 500® and thousands of private companies. Our people deliver measurable and lasting results that help reinforce public trust in capital markets and enable clients to transform and thrive. Building on its 180+-year history, Deloitte spans more than 150 countries and territories. Learn how Deloitte’s over 470,000 people worldwide work together every day to make an impact that matters at www.deloitte.com.