Bid Team Coordinator of our EU Consulting department (m/f) - Job based in Luxembourg

Date:  15 Feb 2024

Luxembourg, LU

Company:  Deloitte Luxembourg
Job Function:  Administrative Business Support
Seniority:  Administrative Assistant
Contract Type:  Open-term

Your future team: 


We are currently looking for a Coordinator (Assistant level) to join our Bid Team of our Consulting Department serving European (EU) institutions.


The Bid Team Coordinator supports the practitioners serving EU institutions by anticipating and dealing with their requirements and ensuring that our clients and business priorities are achieved.


Your next challenge: 


  • Support the management of opportunities and commitment coming through call for tenders and requests for proposals with EU institutions and/or international organisations
  • Monitoring of opportunities with the practitioners serving EU institutions
  • Liaison with internal and external stakeholders to collect, consolidate, complete and format qualifications for capabilities, relevant credentials, and administrative documents
  • Coordinate the dispatch and receipt of Q&As to/from the assigning authority
  • Manage and coordinate internal and external deadlines for timely submission of offers and proposals   
  • Assist in the preparation and follow-up on the engagement's process through the company’s applications and tools
  • Draft bid proposals and offers, and address the assigning authorities’ requests for additional documents and/or clarifications
  • Assist with the contracting process and the engagement team’s set-up and onboarding
  • Support the preparation of client meetings to follow up the KPIs and feedback
  • Support the company’s management and the consulting teams with consolidation of reports for past, ongoing and future business opportunities
  • Be responsible for research and production of documents as required using internal databases, Internet & publications



Your skills: 



  • At least a bachelor’s degree in Law, Business Administration, Management, Marketing or European Studies
  • At least 2 years of professional experience in the field of bid preparation, public procurement procedures, proposal, and contract management, but candidates with more years of experience would also be considered and are welcome to apply
  • Customer-driven with excellent interpersonal skills and a professional approach
  • Results oriented with a “can-do” attitude
  • Strong team spirit, whilst being able to work autonomously
  • Excellent IT skills in Word, Excel, PowerPoint, Outlook
  • Very good level of English. Knowledge of French or German will be a strong asset



We want to hear from you! Join us and...: 



  • Develop your competencies with a tailor-made training plan
  • Be offered a complementary health insurance, conciergerie services, car leasing possibilities and much more
  • Enjoy and promote diversity in our multicultural teams



What impact will you make?



Every day, your work will make an impact that matters, while you thrive in a dynamic culture of inclusion, collaboration, and high performance. As the undisputed leader in professional services, Deloitte is where you will find unrivalled opportunities to succeed and realize your full potential. 


Get to know more about Deloitte:

Visit our Facebook pageLinkedIn page or website.


Deloitte Luxembourg, with around 2,600 employees and with more than 70 nationalities, is a member of Deloitte Touche Tohmatsu Limited, one of the world's leading professional services firms in audit, tax, financial advisory and consulting. Every day our multidisciplinary teams work together to offer innovative solutions to our clients' complex issues. At the heart of Europe, Luxembourg is a cosmopolitan economic center. The thriving diverse cultural life, the many sporting activities and its vast open spaces make Luxembourg unique and a great place to live.


Requisition ID:  11617

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